Rochell Mejia -Galimba

        Part of Duties of a Virtual Assistant is a Data entry,  according to Wikipedia, is a person-based process, is "one of the important basic" tasks needed when no machine-readable version of the information for planned computer-based analysis or processing is readily available.

Sometimes what is needed is "information about information (that) can be greater than the value of the information itself." It can also involve filling in required information which is then "data-entered" from what was written on the research document, such as the growth in available items in a category. This is a higher level of abstraction than Metadata, "information about data."

Sometimes outsourcing is needed but bear in mind that there are important factors to consider. According to Cogneessol  Site , here are some Negative & Positive points to consider.

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First the do’s, that is the positives 

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• Security – There cannot be a more important factor than this. Ensure that there are multiple layers of security in place at the outsourced data entry services and the processed data is handled by people on a need-to-know basis only. It is always wise to go through testimonials of existing and previous clients on this score.

• Checks for accuracy – Find out if the outsourced agency regularly carries out audit for accuracy of data processed and whether dual keying system is followed where a very high degree of accuracy is required. Choose a company that has exclusive specialists in error tracking and rectification.

• Use of advanced software –The company so selected should have technologically advanced secure hardware and software in place. An example is the robotic process automation software being used by reputed to speed up data entry processing and make sure of speed and accuracy.

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Next the don’ts, that is the negatives –

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• Do not compromise on requirements – Sometimes outsourcing agencies may lag behind in the desired levels of speed and accuracy. Be critical and inflexible on these issues and insist on levels of quality set by you. In extreme cases threaten termination of contract.

• Putting trust in the unknown factor – Do not rely on an unknown and untried entity and do not opt for an agency that relies on old business models and tries to tweak new technology on them.

• Opting for cheap services –Do not opt for data entry providers that come cheap but offer inferior level of services. Since a long term relationship is always preferable select the best at the initial stages only even at a higher price.